1. Choose File Account Settings Account Settings Data Files
2. Click Add
3. Choose the location to save your file on the 'Save in' panel. This can be your local hard drive (C: drive) or a location on your network server (H: drive). The default location is C:Documents and SettingsLocal SettingsApplication DataMicrosoftOutlook. The default file name is: My Outlook Data File(1).pst
   NOTE: ITS recommends that you first create a folder outside of the default Outlook directory to save your .pst files (e.g., H:Exchange or C:Exchange). This is important to easily locate your .pst files and is especially important if you move to a new computer and need to move a Windows profile
   NOTE: Microsoft does not support .pst files being stored on a network drive
4. Click OK.
5. Select the new .pst file then click Settings.. to modify the Outlook Data File name or set the password.
6. Click OK. The .pst folder is now created. There are two default folders in your new .pst folder -- Deleted Items and Search Folders. You can now create new folders for storing mail.

To work around this issue, use one of the following methods: Select the Exchange folder in My Calendars. Open the calendar. Expand My Calendars to display the Exchange mailbox calendar, the On My Computer calendar, and calendars that are associated with any other accounts that are open in Outlook for Mac.; Select the Exchange check box.

1. Right click on the .pst folder name and choose New Folder.
2. Type the folder name and select the location (your .pst folder).
3. Click OK.
   Once you have created folders for storing mail you can move messages to those folders. There are a couple of different ways to do this.

1. Right click on the message you wish to move.
2. Choose Move to Folder
3. Select the folder name (.pst folder) and click OK.

1. Choose File Move to folder or click the Move to Folder icon.
2. Choose the folder name from the list of recently used folders or click Move to Folder
3. Select the folder name (.pst folder) and click OK.

Additional Information

When you delete items from a Personal Folders file, your file size will not decrease until you compact the file.

1. Choose File Account Settings Account Settings Data Files.
2. Click the .pst file
3. Click Settings.
4. Click Compact Now.

1. Right click on the .pst file name.
2. Choose Properties.
3. Click the Advanced tab.
4. In the Name field, change the name of the .pst file.
5. Click OK to save the changes.

If you already have personal folders and you want to find out where they are stored:

1. Right click on the folder name.
2. Choose Properties.
3. On the General tab, click on the Advanced button.
4. The location of the personal folders is listed under the Filename field.

NOTE: You must exit Outlook every night if you want your .pst files to backed up on the file server (e.g., your h: drive).

NOTE: Microsoft does not support storing personal folders on a network drive, they recommend storing on your harddrive.

There are several methods to choose from for backing up your PST files:

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1. A Microsoft utility called PST Backup that enables you to make an exact copy (in the same file format) of a .pst data file, copy the backup file to your hard drive or H: drive, and specify how often Outlook will prompt you to back up a file. You can then use the backup file to restore the current .pst file if needed. For more information on the PST Backup utility, see 'Using the Microsoft Outlook Personal Folders Backup Tool'.
2. Use Microsoft Windows backup utility. A backup wizard will prompt you for: which files to backup, where to back them up (e.g., H: drive, cd drive, etc.), and how often to back them up. Manually backup the files by copying the files to your H: drive or disk.

NOTE: ITS provides limited support for these methods.

You first need to create a rule to put a copy of the messages you send into the 'Sent Items' folder in the .pst file.

1. Choose Tools Rules and Alerts.
2. Click the New Rule button.
3. Click Start Blank Rule.
4. Click Check messages after sending and click Next.
5. Check 'through the specified account'.
6. Click 'specified' and choose the account this rule applies to (e.g, Microsoft Exchange Server) and click OK.
7. Check 'Move a copy to the specified folder'.
8. Click 'specified' and choose the folder to copy the messages (e.g, your Sent Mail folder in a .pst file) and click OK.
9. Click Finish.

Next, you need to change your options so that a copy of the message is not saved in your 'Sent Mail' folder on the Office 365 server.

1. Choose Tools Options Email Options.
2. Deselect 'Save copies of messages in Sent Items folder'.
3. Click OK.
4. Click OK on the client-rule message.
5. Click OK.

If Outlook cannot open because the Personal Folder.pst file is damaged, and it says to run the Scanpst.exe tool after closing Outlook, then run the program according to these directions: http://support.microsoft.com/kb/272227

When the tool opens, copy the file path to the Personal Folder.pst file in the appropriate box and press start. The program will run and then prompt you to to repair the file. After the program is done, open Outlook to confirm that the repair was successful.

1. In Outlook, choose File
2. Choose Open & Export
3. Choose Import/Export
4. Choose Export to a file and choose Next
5. Choose Outlook Data File (.pst) and choose Next
6. Select ‘All’ and select ‘include subfolders’ and choose Next
7. Name the file and note the location
8. Choose Finish

1. In Outlook, choose File
2. Choose Open & Export
3. Choose Import/Export
4. Choose Import from another program or file and choose Next
5. Choose Outlook Data File (.pst) and choose Next
6. Browse to find the 'File to import' and choose Next
7. Select the 'folder to import from' and choose 'Include subfolders'
8. Select Finish

The Finder is the first thing that you see when your Mac finishes starting up. It opens automatically and stays open as you use other apps. It includes the Finder menu bar at the top of the screen and the desktop below that. It uses windows and icons to show you the contents of your Mac, iCloud Drive, and other storage devices. It's called the Finder because it helps you to find and organize your files.

Open windows and files

To open a window and see the files on your Mac, switch to the Finder by clicking the Finder icon (pictured above) in the Dock. Switching to the Finder also reveals any Finder windows that might be hidden behind the windows of other apps. You can drag to resize windows and use the buttons to close , minimize , or maximize windows. Learn more about managing windows.

When you see a document, app, or other file that you want to open, just double-click it.

Change how your files are displayed

To change how files are displayed in Finder windows, use the View menu in the menu bar, or the row of buttons at the top of the Finder window. You can view files as icons , in a list , in columns , or in a gallery . And for each view, the View menu provides options to change how items are sorted and arranged, such as by kind, date, or size. Learn more about customizing views.

When you view files in a gallery, you can browse your files visually using large previews, so it's easy to identify images, videos, and all kinds of documents. Gallery View in macOS Mojave even lets you play videos and scroll through multipage documents. Earlier versions of macOS have a similar but less powerful gallery view called Cover Flow .

Gallery View in macOS Mojave, showing the sidebar on the left and the Preview pane on the right.

Use the Preview pane

The Preview pane is available in all views by choosing View > Show Preview from the menu bar. Or press Shift-Command (⌘)-P to quickly show or hide the Preview pane.

macOS Mojave enhances the Preview pane in several ways:

• More information, including detailed metadata, can be shown for each file. This is particularly useful when working with photos and media, because key EXIF data, like camera model and aperture value, are easy to locate. Choose View > Preview Options to control what information the Preview pane can show for the kind of file selected.
• Quick Actions let you easily manage or edit the selected file.

Use Quick Actions in the Preview pane

With Quick Actions in macOS Mojave, you can take actions on a file without opening an app. Quick Actions appear at the bottom of the Preview pane and vary depending on the kind of file selected.

• Rotate an image
• Mark up an image or PDF
• Combine images and PDFs into a single PDF file
• Trim audio and video files

To manage Quick Actions, click More , then choose Customize. macOS Mojave includes a standard set of Quick Actions, but Quick Actions installed by third-party apps also appear here. You can even create your own Quick Actions using Automator.

Use Stacks on your desktop

macOS Mojave introduces Stacks, which lets you automatically organize your desktop into neat stacks of files, so it's easy to keep your desktop tidy and find exactly what you're looking for. Learn more about Stacks.

The sidebar in Finder windows contains shortcuts to AirDrop, commonly used folders, iCloud Drive, devices such your hard drives, and more. Like items in the Dock, items in the sidebar open with just one click.

To change the items in your sidebar, choose Finder > Preferences from the Finder menu bar, then click Sidebar at the top of the preferences window. You can also drag files into or out of the sidebar. Learn more about customizing the sidebar.

Search for files

To search with Spotlight, click the magnifying glass in the menu bar, or press Command–Space bar. Spotlight is similar to Quick Search on iPhone or iPad. Learn more about Spotlight.

To search from a Finder window, use the search field in the corner of the window:

When you select a search result, its location appears at the bottom of the window. To get to this view from Spotlight, choose “Show all in Finder” from the bottom of the Spotlight search results.

In both Spotlight and Finder, you can use advanced searches to narrow your search results.

Delete files

To move a file to the Trash, drag the file to the Trash in the Dock. Or select one or more files and choose File > Move To Trash (Command-Delete).

To remove a file from the Trash, click the Trash to open it, then drag the file out of the Trash. Or select the file and choose File > Put Back.

To delete the files in the Trash, choose File > Empty Trash. The storage space used by those files then becomes available for other files. In macOS Sierra, you can set up your Mac to empty the trash automatically.