In the Word Options window, make sure you are locating in the General tab, change the name in the User name box as below screenshot shown, and finally click the OK button. Now you have changed the default user name for comments in Word document. Change the existing comment’s author name of a document.

How to change the author name for comment in Word

This article is talking about changing the default author name for comments, or changing the existing author name in a document to a new one. Please try the below two methods.

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Change the comments’ author name for future use

If you want to change the comment’s author name for future use, please change the User Name in Word Options window.

1. In an opened Word document, click File > Options. In the Word Options window, make sure you are locating in the General tab, change the name in the User name box as below screenshot shown, and finally click the OK button.

Now you have changed the default user name for comments in Word document.

Change the existing comment’s author name of a document

If you have received a document with lots of comments, and you want to change all comments’ author names to a certain one, the following VBA code will do you a favor.

1. Select the range contains comments or select the whole document you will change the author names by pressing the Ctrl + A keys, press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the opening Microsoft Visual Basic for Applications window, click Insert > Module. Then copy below VBA code into the Module window.

VBA code: Change the existing comments’ author name of document

3. Press the F5 key to run the code. In the opening Comments Author Name dialog box, enter the new author name into the textbox and click the OK button.

4. In the next opening Comments initials dialog box, enter the initials as you need and click the OK button.

Then all comments’ author names in selected range are changed to the specified one immediately as below screenshot shown.

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• To post as a guest, your comment is unpublished.
  Here is a modified Macro that will allow you to first specify the Name your want to replace in case there are other comments that you don't want to modify.
  Sub ChangeCommentAuthor()
  'Updated by EntendOffice 20181112
  Dim I As Long
  Dim xOldName As String
  Dim xNewName As String
  Dim xShortName As String
  If Selection.Comments.Count = 0 Then
  MsgBox 'No comments in your selection!', vbInformation, 'KuTools for Word'
  Exit Sub
  End If
  xOldName = InputBox('Old author name?', 'KuTools for Word')
  xNewName = InputBox('New author name?', 'KuTools for Word')
  xShortName = InputBox('New author initials?', 'KuTools for Word')
  If xOldName = ' Or xNewName = ' Or xShortName = ' Then
  MsgBox 'The author name/initials can’t be empty.', vbInformation, 'Kutools for Word'
  Exit Sub
  End If
  With Selection
  For I = 1 To .Comments.Count
  If .Comments(I).Author = xOldName Then
  .Comments(I).Author = xNewName
  .Comments(I).Initial = xShortName
  End If
  Next I
  End With
  End Sub
• To post as a guest, your comment is unpublished.
  The VBA script worked perfectly to change the name of the author to my company name. Thank you!
• To post as a guest, your comment is unpublished.
  Yardımı oldu, teşekkürler.